Construction & Trades Virtual Assistant (Construction VA)
Your dedicated Construction VA handles document control, project admin and invoicing, so your site teams build while the paperwork gets done behind them.
Part-time: £649/month(20h/week)
Full-time: £1,099/month(40h/week)
No obligation • 15 minutes
The Real Cost of Hiring In-House Staff
Hiring an in-house project administrator or document controller typically costs £14 to £18 per hour, often £30,000+ per year once you factor in NI, pension, holidays and overhead. PropPerly gives you that support without payroll.
⏱ TIME RELIEF
Reclaim 15–25 Hours Per Week Without Hiring Staff
With a dedicated Construction Virtual Assistant, you can:
Stop project managers drowning in paperwork
Keep drawings, RFIs and RAMS filed and up to date
Get payment applications in before the cut-off, every time
Send more tenders out with the same estimating team
Scale your back office without office hires
FIXED MONTHLY PRICING.
CANCEL ANYTIME.
FREE REPLACEMENT
WHAT YOUR CONSTRUCTION VA CAN HANDLE
From document control to accounts, our skilled VAs keep your projects moving. Let us take care of the routine work, so your team can focus on delivery.
Document Control & Project Admin
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Managing drawings, RFIs and transmittals
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Working in Procore, Aconex and SharePoint
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Chasing RAMS and subcontractor paperwork
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Preparing progress reports and meeting minutes
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Coordinating between site and office
Accounts & Payroll Support
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Processing supplier and subcontractor invoices
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Preparing payment applications on time
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Handling CIS admin and timesheets
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Working in Xero, Sage and QuickBooks
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Chasing overdue payments professionally
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Estimating & Tender Support
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Takeoffs and measurement support for your estimator
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Gathering supplier and subcontractor pricing
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Assembling quotes and tender documents
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Completing PQQs and portal submissions
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Following up submitted tenders
Best For
Subcontractors and specialist contractors including M&E, groundworks, roofing, fit-out, fire protection and maintenance firms with site teams who need their document control, project admin and accounts handled reliably.
Pricing & Plans
Choose the level of support that fits your needs, with the flexibility to scale as you grow.
Essential
ESSENTIAL
£649
per month
Perfect for businesses needing consistent weekly support
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20 Hours/Week
80 hours per month
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UK-Based Support
Professional assistance during UK business hours
Dedicated Assistant
Your personal virtual assistant who knows your business
Quality Control
Regular oversight to ensure excellence
No obligation • 15 minutes
Pro
PRO
£1,099
per month
Ideal for businesses wanting a fully dedicated Pro VA
40 Hours/Week
160 hours per month
UK-Based Support
Professional assistance during UK business hours
Dedicated Assistant
Your personal virtual assistant who knows your business
Quality Control
Regular oversight to ensure excellence
No obligation • 15 minutes
How It Works
Simple, Efficient, and Tailored to Your Business Needs
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Tell Us What You Need
Document control, project admin, accounts and more. We learn your workflow, tools and ideal working hours.
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We Match You With 3 Pro VAs
We interview, test and shortlist candidates, then send you 3 tailored profiles to review and interview.
Start & Scale With Confidence
Your VA starts on your preferred UK shift. We handle onboarding, support and quality oversight.
Why Choose PropPerly
We don’t just send CVs, we act as your partner in building a reliable remote team.
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Free Replacement Guarantee
If your VA isn’t the right fit, we rematch you quickly at no extra cost.
UK-Managed & Fully Supported
We handle recruitment, screening, onboarding, payroll, quality checks and ongoing support, so your VA integrates smoothly into your business.
Pre-Vetted, Degree-Educated Talent
Only the top 2–3% pass our screening for communication, professionalism, technical setup and reliability.
Built for UK Workflows
All VAs work UK hours and are experienced with the tools, communication standards and admin workflows commonly used.
Dedicated Account Manager
You get direct UK-based support for guidance, delegation help and performance check-ins.
With PropPerly, you get reliable, long-term virtual staff at a fraction of the cost of hiring in-house.
No obligation • 15 minutes
Frequently Asked Questions CONSTRUCTION VA
Find the answers to the most common questions about how our Construction Virtual Assistant can help streamline your business. If you have any other questions, feel free to get in touch!
Do they know construction software?
Our candidates come from construction and project coordination backgrounds and have worked with different tools and softwares, so they adapt to yours quickly.
Can they handle CIS and construction accounts?
Yes, supplier invoices, payment applications, CIS admin and timesheets in Xero, Sage or QuickBooks.
Do they work UK hours?
Yes, including early starts if your engineers are on site from 7am.
Can one person cover document control and admin?
For smaller contractors, yes. As you grow, most clients split the roles across two VAs.
Do they understand construction terminology?
Yes, we recruit candidates with real construction and restoration industry experience.
What if it’s not a fit?
We offer a fast, free replacement guarantee.
