The Real Cost of Hiring In-House Staff
Hiring an in-house service coordinator typically costs £14 to £16 per hour, often £30,000+ per year once you factor in NI, pension, holidays and overhead. PropPerly gives you that support without payroll.
⏱ TIME RELIEF
Reclaim 15–25 Hours Per Week Without Hiring Staff
With a dedicated Fire Safety & Compliance Virtual Assistant, you can:
Get engineers off the paperwork and back on the tools
Never miss a service due date or renewal again
Keep certificates and test records filed and audit-ready
Respond to client requests and call-outs faster
Scale your service operation without office hires
FIXED MONTHLY PRICING.
CANCEL ANYTIME.
FREE REPLACEMENT
WHAT YOUR FIRE SAFETY VA CAN HANDLE
From scheduling to compliance records, our skilled VAs keep your service operation running. Let us take care of the routine work, so your engineers can focus on the job.
Service Coordination & Scheduling
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Booking planned and reactive service visits
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Allocating engineers by location and skillset
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Handling call-outs and prioritising urgent jobs
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Confirming appointments with clients
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Keeping the diary full and conflict-free
Compliance & Certificate Admin
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Logging test results and service records
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Filing certificates and inspection reports
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Tracking renewal dates and sending reminders
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Keeping your job management system accurate
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Preparing documentation for audits
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Quotes, Invoicing & Follow-Up
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Preparing quotes and estimates
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Turning completed job sheets into invoices
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Chasing overdue payments professionally
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Following up quotes that went quiet
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Updating your CRM with every client contact
Best For
Fire protection contractors and installers, fire risk assessment firms, fire alarm and extinguisher servicing companies, fire door specialists, and compliance testing businesses (PAT, legionella, asbestos) with engineer teams who need their project admin, scheduling, certificates and paperwork handled reliably.
Pricing & Plans
Choose the level of support that fits your needs, with the flexibility to scale as you grow.
Essential
ESSENTIAL
£649
per month
Perfect for businesses needing consistent weekly support
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20 Hours/Week
80 hours per month
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UK-Based Support
Professional assistance during UK business hours
Dedicated Assistant
Your personal virtual assistant who knows your business
Quality Control
Regular oversight to ensure excellence
No obligation • 15 minutes
Pro
PRO
£1,099
per month
Ideal for businesses wanting a fully dedicated Pro VA
40 Hours/Week
160 hours per month
UK-Based Support
Professional assistance during UK business hours
Dedicated Assistant
Your personal virtual assistant who knows your business
Quality Control
Regular oversight to ensure excellence
No obligation • 15 minutes
How It Works
Simple, Efficient, and Tailored to Your Business Needs
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Tell Us What You Need
Scheduling, compliance admin, invoicing and more. We learn your workflow, tools and ideal working hours.
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We Match You With 3 Pro VAs
We interview, test and shortlist candidates, then send you 3 tailored profiles to review and interview.
Start & Scale With Confidence
Your VA starts on your preferred UK shift. We handle onboarding, support and quality oversight.
Why Choose PropPerly
We don’t just send CVs, we act as your partner in building a reliable remote team.
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Free Replacement Guarantee
If your VA isn’t the right fit, we rematch you quickly at no extra cost.
UK-Managed & Fully Supported
We handle recruitment, screening, onboarding, payroll, quality checks and ongoing support, so your VA integrates smoothly into your business.
Pre-Vetted, Degree-Educated Talent
Only the top 2–3% pass our screening for communication, professionalism, technical setup and reliability.
Built for UK Workflows
All VAs work UK hours and are experienced with the tools, communication standards and admin workflows commonly used.
Dedicated Account Manager
You get direct UK-based support for guidance, delegation help and performance check-ins.
With PropPerly, you get reliable, long-term virtual staff at a fraction of the cost of hiring in-house.
No obligation • 15 minutes
Frequently Asked Questions
Find the answers to the most common questions about how our Fire Safety & Compliance Virtual Assistant can help streamline your business. If you have any other questions, feel free to get in touch!
Can they use our job management software?
Our candidates come from service operations and construction backgrounds and have worked across several CRMs and job management tools, so they adapt to yours quickly.
Do they understand compliance schedules?
Yes, our candidates have experience coordinating recurring service visits and statutory testing cycles.
Do they work UK hours?
Yes, including early starts if your engineers are on site from 7am.
Can they speak with our clients?
Yes, they handle scheduling calls and emails professionally in fluent English.
Can they help with quotes and invoicing?
Absolutely, quote preparation, invoicing from job sheets and payment chasing.
What if it’s not a fit?
We offer a fast, free replacement guarantee.
